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Automate VAT return preparation

35 · Example

Automate VAT return preparation

From hours of checking transactions to an agent that closes every VAT period flawlessly and prepares it for the accountant.

Accounting transactions

From hours of checking transactions to an agent that closes every VAT period flawlessly and prepares it for the accountant.

Context

  • Accounting system
  • Dutch VAT legislation
  • Tax authority categories

Motran AI Agent

Processes the input, applies your business rules and orchestrates the outcome.

VAT return ready

Overview prepared for accountant, deviations explicitly flagged for review

Without AI

  • Every VAT period costs accounting one to two working days of manual work
  • Categorisation errors lead to corrections and risk of penalties
  • No automatic cross-check — deviations are discovered too late
  • Accountant charges hours for work that can be automated

With Motran AI Agent

  • Every transaction is automatically categorised correctly by VAT rate
  • Missing invoices and deviations are flagged immediately
  • VAT return is ready within minutes after the period closes
  • Accountant only needs to review and approve — fewer hours billed

Result

  • +VAT return preparation from 2 days to under 30 minutes
  • +Fewer errors and corrections — lower risk of tax authority penalties
  • +Lower accountant costs as less preparation is needed
  • +Always full insight into VAT position — no surprises

This is an illustration only. Every implementation we deliver is tailored to your organisation, systems and processes.