All examples

Automate invoice processing & validation

04 · Example

Automate invoice processing & validation

From hours of manual invoice entry to an agent that reads, matches and books every invoice instantly — with zero errors.

Incoming invoice

PDF invoices from suppliers arrive automatically via email or supplier portal.

Context

  • Supplier database
  • Purchase order system
  • VAT rules
  • Exact Online / ERP

Motran AI Agent

Extract invoice data, match to purchase order, validate amounts and book automatically.

Booked in ERP

Invoice booked on the correct cost center, payment run scheduled.

Human review (exceptions only)

Without AI

  • Accountants manually key in invoices from PDF — error-prone and time-consuming
  • No automatic link to purchase orders: mismatches discovered late
  • VAT validation done by hand — risk of incorrect codes and penalties
  • Approval process via email is slow and hard to track

With Motran AI Agent

  • Invoices automatically read via OCR and validated within seconds
  • Direct match with purchase orders — discrepancies flagged immediately
  • VAT codes and amounts automatically validated against current rules
  • Booking in ERP and payment run scheduled without manual steps

Result

  • +Up to 90% less manual work in invoice processing
  • +Higher accuracy — fewer corrections and credit notes
  • +Faster payment runs — suppliers paid on time
  • +Accounting team freed up for analysis and advice

This is an illustration only. Every implementation we deliver is tailored to your organisation, systems and processes.